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Student Data Privacy

Student Data Privacy


One of Zanesville City Schools top priorities is to provide a safe, private, and secure environment for students and staff in an ever evolving technological environment. Much of our curriculum is offered only by accessing digital content from third-party vendors/technology providers. We must follow strict guidelines set forth by Senate Bill 29, FERPA, COPPA, and HIPAA. This page is dedicated to Student Data Privacy and explains what the district is doing to comply with these laws and regulations.  Senate Bill 29 provides families the opportunity to review how their student’s information is collected, used, and ultimately safeguarded. It requires districts, along with their technology vendors, to handle data and student personally identifiable information safely and securely. 
 

Third-Party Vendor Agreements

Zanesville City Schools works with the EdTech Leaders Alliance and the Student Data Privacy Consortium to provide a list of vendors we use and the data privacy agreements that are signed in regards to the data being used and shared between the district and that provider. 


Families may view our current list of vendors.

Notifications

By August 1st of each school year, the district will notify all families of any technology provider/vendor that affects educational records which will provide information as to the identity of the provider, the records involved with their product, and contact details for each vendor.


Additionally, the district must notify families within 72 hours of the following:
When a technology provider has a contract with our district that affects your student’s educational records and the district or a technology provider needs to access or monitor a school-issued device or access the account/PII of a student and under these specific circumstances: 

  • Limited to a non-commercial educational purpose for instruction, technical support, or exam-proctoring by school district employees, student teachers, or contractors, vendors, or the Department of Education, provided advance notice is given.
  • Permitted under a judicial warrant
  • Based upon the device being missing or stolen
  • Necessary to prevent or respond to a threat to life or safety
  • Necessary to comply with federal or state law
  • Necessary to participate in federal or state funding programs

General Monitoring of School-Issued Devices
Please be aware that the District, either directly or through a technology provider, is electing to generally monitor all school-issued devices (as that term is defined by R.C. 3319.325).  The monitoring includes the following features: location tracking and student interactions with school-issued devices (e.g., keystrokes and web-browsing activity). The District generally monitors these features for the noncommercial education purpose of instruction, technical support, and/or exam proctoring, and/or as required by the Children’s Internet Protection Act (CIPA) enacted by the US Congress in 2000. Additionally, these features are generally monitored as a necessary precaution for preventing and/or responding to threats to life or safety.


Details of General Monitoring

  1. CIPA-compliant Web Filter - All district internet traffic is filtered in compliance with the Children's Internet Protection Act (CIPA). CIPA compliant filtering policies are applied to all users on campus and all student-assigned devices both on campus. Data collected include the date and time, website address, source & destination IP address, logged-in user (district-owned devices only), user's filtering group.
  2. Student Safety Monitoring - The District employs Bark and LineWize Safety Management to monitor and flag concerning content in student's Google Drive and Gmail messages to protect student safety. This tool provides rapid response for severe situations concerning student mental health or safety.
  3. Instructional Support Monitoring - The District employs Classwize as an instructional management tool to promote student engagement in the classroom.  Classwize gives teachers screen monitoring and engagement tools to guide online behavior and help students stay on task. Its functionality is restricted to school hours and devices on campus.